Terms and Conditions for Phone Lines
This Agreement covers the provision by SSR System to you of our Services. If you have subscribed to SSR System Broadband, a separate agreement will be sent to cover the specific terms for Broadband. “SSR System”, “we”, “us”, or “our” means SSR System Ltd a limited company incorporated in England and Wales registered under Number 09947202 whose registered office is at 1000 Great West Road, Brentford, Brentford, Middlesex, United Kingdom, TW8 9DW
Tariff: You will be charged for line rental and calls at the rates shown in our packages page as shown at www.ssrsystem.co.uk
Payment: You shall pay our Invoices by direct debit. You will be charged an administration fee for any monthly payments tendered by other means. If you do not pay any of our invoices you will incur an administration fee that will be included on your next monthly bill. Other Charges may apply. Our Charges are specified on our website [url]/home/price-and-charges-information
Our promise: If within 30 days from the date specified in your Confirmation Letter, you are unhappy with your Tariff and we cannot find you a plan better suited to your needs, you will be entitled to cancel your Agreement (but you will have to pay any charges/installation fee we may have incurred and reimburse SSR System any amounts we paid towards releasing you from your previous network provider).
Contract length: The Minimum Term, is specified in the Confirmation Letter that we post (or email) to you. This Agreement begins on the Effective Date and will continue in force until terminated by either of us in accordance with the Agreement.
Cancellation Fee: If you terminate the Agreement (or we terminate it because of your conduct) before the end of the Minimum Term, you will be charged a Cancellation Fee for each fixed or mobile line. Other Charges may apply to you.
“Agreement” means these terms and conditions together with your Confirmation letter accepted by us;
“Cancellation Fee” means a, a reasonable disconnection fee per each fixed or mobile line we have to disconnect. Our current cancellation fees can be found at [url]/home/price-and-charges-information Please note that other charges may apply – see section 5.d
“Care Level” means our fault repair response times specified in Clause 11(e);
“Charges or fees” means our charges for providing you with the Services under this Agreement specified in Clause 7 below;
“Confirmation Letter” means our letter attaching these terms and conditions which will be posted or emailed to you within 3 days of our acceptance of your Order;
“Effective Date” means the date specified in your Confirmation Letter;
“Larger Business” means any business that it is not a Small Business;
“Material Detriment” means variations to your Agreement which are likely to be of significant detriment to you, such as an increase in our call Charges for the Services by an amount which is more than the percentage increase in the retail prices index figure (or any future equivalent) in any twelve month period;
“Minimum Term” means, where applicable, the minimum term of this Agreement agreed with you in the Order and confirmed to you in our Confirmation Letter;
“Order” means any online order, your order via our telephone application process or your signing of our order form;
“Parties” means SSR System and you, our customer;
“Premises” means your premises in which we provide the Services to you;
“Price and Tariff Guide” means our schedule of rates available at www.ssrsystem.co.uk
“Renewal Term” means a further commitment term;
“Services” means the services specified in Clause 1;
“Service Start Date” means the date you are able to start making and receiving calls using our Services;
“Small Business” means a business where no more than 10 individuals work (whether as employees or volunteers or otherwise);
“SSR System”, “we”, “us”, or “our” means SSR System Ltd a limited company incorporated in England and Wales registered under Number 09947202 whose registered office is at 1000 Great West Road, Brentford, Brentford, Middlesex, United Kingdom, TW8 9DW
“SSR System Equipment” means any equipment, including any software, owned or controlled by SSR System and placed in your Premises to provide the Services; and
“you” and “your” or “customer” means you, our customer.
1. Our Services
- a. This Agreement covers the provision by SSR System to you of our Services. If you have subscribed to SSR System Broadband, a separate agreement will be sent to cover the terms.
- b. The Services under this Agreement are for businesses. You have confirmed to us that you are a trading business.
- c. We may take instructions from a person if we have a good reason to think that he or she is acting with your permission.
- d. The Services consist of:
- i. the installation or takeover and rental of a fixed telephone line;
- ii. the facility to make or receive phone calls including the ability to send or receive information for example, from computers using your telephone line;
- iii. any one of a range of call price plans that enable you to make discounted telephone calls;
- iv. any other facilities such as caller display that we agree to give you;
- v. one phone number for each fixed telephone line that you rent from us, will be published (with your business details) in BT and SSR System business directories free of charge, and will be available on directory enquiries services, unless you tell us not to; and
- vi. any other services that we provide you under this Agreement.
- vii. Access to the emergency services and provision of caller location information?
2. When the service starts
a. For new line installations, we will agree a date with you for installation. If you cancel any appointment for the installation of your service after 12.00pm on the day before we agree to install your telephone line, you will be liable to pay a missed appointment charge at our then current Charges.
b. Time is not of the essence for the Services. We will try to provide the Services by any date agreed with you, but any suggested date is an estimate.
c. For line transfers, we will normally transfer the line from your current provider within ten working days. The time taken to port numbers from other networks varies and sometimes it may not be possible or reasonably practicable. If this happens we will provide you with a new number(s).
3. How we provide the Services to you
a. SSR System provides services via wholesale line rental (“WLR”) and, for telephones lines with SSR System broadband, Next Generation Networks (“NGN”). WLR means that SSR System will bill you for line rental of your BT line and BT Openreach™ will continue to maintain your line and fix any faults that may occur. Developments in network technology (known as Local Loop Unbundling or “LLU”) may enable us to provide fixed line with broadband service to you through Next Generation Networks. If you have previously agreed to take our WLR service we may transfer you to our LLU network, but we will still offer the same services to you as those which you received from us before the transfer. If a Next Generation Network is available to you at the time of your transfer to SSR System, we may transfer you directly to this network. In all circumstances your phone line from the exchange to your premises will continue to be maintained and repaired by BT Openreach™.
b. You acknowledge that in order to avoid delays occurring in the ordering process, SSR System will need to be notified by BT™ of any products or services presently in use on your line that are incompatible with the WLR or NGN service. BT™ or other network providers are under a strict duty not to disclose information about a customer’s services to a third party unless the customer has consented to such disclosure. In entering into this Agreement you give consent to BT™ or other network providers to disclose such information to SSR System. You also give SSR System authority to act as your agent to arrange connection onto SSR System services. If SSR System is unable to take over the billing of your line rental, for whatever reason, you hereby authorise us to carry your phone calls only through CPS (see below).
4. Carrier pre-selection service (“CPS”) & local loop unbundling (“LLU”)
CPS & LLU is the routing of your services through a carrier other than BT™. Your phone line(s) are still maintained by BT™ engineers but the calls and broadband service are carried on another network. We may select and at any time change any carrier or other service provider for the purposes of providing the CPS or LLU service. You hereby irrevocably authorise us to give all notices, nominations and other authorisations necessary for us to provide the CPS or LLU service.
5. Term & Termination
a. This Agreement commences on the Effective Date until terminated by you or by us in accordance with this Agreement.
b. The Agreement has the Minimum Term agreed with you in the Order and specified in our Confirmation Letter:
i. If you are a Smaller Business, this Agreement shall continue in force during the Minimum Term (and during any Renewal Term you expressly agree with us) and thereafter until you terminate the Agreement in accordance with Clause 5(e)(i).
ii. If you are a Larger Business, the Minimum Term shall rollover automatically into a new Renewal Term(s) unless you terminate the Agreement in accordance with Clause 5(e)(ii) below.
c. Termination of the Agreement within the first 30 days:
i. You shall be entitled to terminate this Agreement, within 30 days from the Effective Date, if we agree that a competitor’s tariff is cheaper overall and we cannot match it.
ii. If you terminate the Agreement within 30 days from the Effective Date, you will not have to pay a Cancellation Fee. However, you shall pay any Charges you may have incurred under the Agreement (e.g. call Charges) and reimburse SSR System any amounts we paid towards the cost of releasing you from your contractual obligations with your previous network provider (e.g. BT™).
d. In the event that the Agreement is terminated by you (or is terminated by us in accordance with Clause 5(j) below) before the end of the Minimum Term (or, where applicable, the end of a Renewal Term) you shall:
i. Pay our then Current Charges for such SSR System Equipment (or, where applicable, an amount equivalent to any subsidy provided by SSR System to you for your purchase of any SSR System equipment); and
i. Pay the Cancellation Fee: and
ii. Pay back any promotional credits or subsidies applied to your account.
e. Termination of the Agreement after the end of the Minimum Term or a Renewal Term (where applicable):
i. If you are a Small Business, you shall be entitled to terminate the Agreement any time after the end of the Minimum term (or after the end of a new Renewal Term that you have expressly agreed with us) by giving us at least 42 days written notice.
ii. If you are a Larger Business, you shall be entitled to terminate this Agreement by giving us 42 days written notice before the end of the Minimum Term of the end of any Renewal Term, such notice to expire on what would otherwise be the expiry date or its anniversary.
f. You shall be entitled to terminate the Agreement immediately without being liable to pay the amounts specified in Clause 5(d) above if:
i. We breach a material term of this Agreement, which after your written notice to us we have not rectified within 30 days.
ii. You give us notice to end the Agreement in accordance with Clause 18(a) below.
g. You shall not be entitled to terminate the Agreement in accordance with Clause 5(f)(ii) above, if:
i. a variation in the Agreement or an increase in the Charges is imposed by law or by a governmental or regulatory authority; or
ii. We pass on price increases from third party operators to you; or
iii. We undertake any changes in the Agreement in accordance with Clause 18(b) below.
h. Either of us may terminate this Agreement without notice if the other stops trading or becomes insolvent or wound up.
i. We shall be entitled to terminate this Agreement at any time, by giving you at least 42 days written notice.
j. We shall be entitled to terminate this Agreement immediately if you breach any of your obligations under Clause 8, Clause 10, Clause 17(c) and Clause 18(c) of the Agreement.
6. Effects of Termination
a. On termination of the Agreement:
i. any licence granted to you by SSR System or by its licensors shall immediately cease, you must immediately stop using the Services; and
ii. you will immediately pay any outstanding invoices. We will refund any money owed to you, after first deducting any amounts you owe to SSR System under this Agreement or under any other Agreement that SSR System has with you.
b. The termination of this Agreement for whatever cause shall not affect any provision of this Agreement which is expressed or by implication intended to survive or operate in the event of termination of this Agreement.
SSR System charges you for using the Services. You will be charged at the rates published in our Price and Tariff Guide. You acknowledge and agree that:
a. Save for manifest error, Charges are calculated from data recorded by us and not from your own records.
b. Where a direct debit is unpaid due to insufficient funds or direct debit cancellation, an administration charge will be included on your next monthly bill.
c. We will charge you a reasonable Charge for restricting outgoing calls due to your breach of your payment obligations under Clause 8.
d. We will add a reasonable Charge to your next bill to reinstate services suspended due to your breach of your payment obligations under Clause 8.
e. All SSR System Charges are subject to VAT at the prevailing rate.
f. Your invoice will normally include your line rental, fixed monthly Charges (including inclusive call price plans) which are billed one month in advance and, in arrears, any Charges for your use of our Services outside any inclusive call price plan (e.g. minutes outside your monthly allowance or for additional services) which you incurred in the last period (normally the last month). Your initial Charge may also contain a setup Charge.
g. In the event that the Agreement is terminated, SSR System is not obligated to issue a refund or credit for any fixed monthly Charges which you incurred in the last period.
h. SSR System will charge you a reasonable Charge to reinstate lines that have been ceased due to your breach of your payment obligations under Clause 8.
i. SSR System will charge you an administration Charge for payments tendered by means other than direct debit.
j. SSR System will charge you a reasonable disconnection fee per fixed or mobile lines should we terminate the Agreement due to your breach of your payment obligations under Clause 8 below.
k. SSR System will charge you a reasonable Charge for bills sent by means other than E-billing.
l. If we send an engineer to your Premises, we may charge you our then Current Charges, or pass on to you the fees of any third party providers.
m. We will charge you our then current Charges if we provide you with any SSR System Equipment.
n. We may charge you a monthly maintenance Charge depending on the Care Level we agree with you.
a. Unlimited local & national inclusive call price plans are available to businesses only and not to residential customers.
b. The Inclusive minute allowances specified in your call price plans, will be deducted in one minute increments (with any part minutes rounded up to the nearest minute).
c. Call Charges for calls outside of your inclusive minute allowances will then be rounded up to the nearest whole penny. In addition, a per call connection Charge will apply.
d. All unlimited call price plans are subject to our www.ssrsystem.co.uk/fair-use-policy Currently, our fair use policy is 3000 minutes (of which a maximum of 500 minutes may consist of calls to numbers other than UK local and national geographic numbers such us 08xx numbers, premium rate numbers, international destinations to selected destinations, which may vary from time to time, etc, but this will depend on the call price plan we agree with you).
e. In the event that you exceed the limits included in our fair usage policy:
i. We will charge you our then current call Charges as described in Clause 9(c) above.
ii. We reserve the right to switch you to a more appropriate Tariff or call price plan at any time, to suspend the Services, or to terminate this Agreement with immediate effect.
f. Local & national calls are numbers beginning 01 and 02 and 03 only and do not include non-geographic numbers (0845, 0870 etc) premium rate numbers (09xx) and Internet access numbers.
g. Mobile call rates refer to calls to T-Mobile, Virgin, Orange, Vodafone and O2 only.
h. Inclusive international minute allowances under a calling card package will be deducted in one minute increments (with any part minutes rounded up to the nearest minute). Charges for international calls outside of your inclusive minute allowances will then be rounded up to the nearest whole penny. In addition, a per call connection Charge will apply.
i. Connection Charges will apply to all calls except to calls which are part of an inclusive call price plan (or calling card package) or calls to free-phone numbers as specified in our Price and Tariff Guide.
j. If any part of a bundled service (e.g. phone and broadband) is cancelled, we will automatically apply to you our then current Charges for any remaining services.
9. Your Obligations
Your breach of your obligations under this Agreement may result in the suspension of the Services or in the termination the Agreement. You agree:
a. To use the Services in accordance with this Agreement, any instructions given by us from time to time and any laws, regulations and licenses which apply to the use by you of the Services
b. Not to allow an alternative supplier to override or bypass our Services either through the installation of equipment or through the BTTM local exchange during the term of the Agreement.
c. Not to use the Services in any way SSR System considers is or is likely to be detrimental to the provision of the Services to you, or to the services we provide to any other SSR System’s customers.
d. To be responsible for any engineering reprogramming costs or equipment removal costs that may be required to terminate the service of your previous supplier(s).
e. Not to use the service to transmit any material which may be abusive, offensive, obscene, indecent, menacing, defamatory or which might cause annoyance, inconvenience or needless anxiety to anyone or to commit a fraud or other criminal offence.
f. If you are on an unlimited Tariff, you shall not exceed the SSR System fair usage policy, stated in 9d.
g. If you request and SSR System agrees to a change of all part of the Services, or a change of the Premises where we provide the Services to you, you must complete such formalities as SSR System shall require, giving effect to such change. You shall pay to SSR System its then current Charges to reflect such change of Charges or Premises change. SSR System may require payment prior to effecting such changes. SSR System shall be entitled to revise the Charges you pay to reflect the changes agreed with you.
h. You are responsible for terminating, at your own expense, any contracts you may have with your previous suppliers for services similar to our Services.
i. You shall terminate, at your own expense, any contracts you may have with your previous suppliers for services which are not compatible with our Services.
10. Repairs to the Services
a. We will use reasonable endeavours to provide an uninterrupted service, but you acknowledge and agree that from time to time faults may occur.
b. We are not responsible for repairing and maintaining your landline. BT Openreach™ will continue to have responsibility for maintaining your landline and fix any faults that may occur. Furthermore, if you have broadband on the landline and we are not providing this service to you; your broadband provider is responsible for repairing faults at the exchange level. We may, at our sole discretion and where applicable, report the fault to the party responsible for the service.
c. We will use reasonable endeavours to correct any defect or fault in our Services. Customer Service & Fault Notification: 020 3851 7663. Our faults line is available 8/5.
d. SSR System will apply £85 + VAT engineering call out charge if we send an engineer to your Premises and a fault or failure is on your own equipment, and not in SSR System Equipment or Services, or is caused by accidental damage. Additional time related charges and replacement equipment costs may also be added.
e. The speed with which faults are repaired on your line depends on its agreed Care Level. As an SSR System customer you receive Care Level 1 as standard but you can pay more to receive an improved Care Level. Care Level repair speeds are set by Openreach and may vary. The current repair times and prices of the different Care Levels available can be found at www.ssrsystem.co.uk/care-levels
11. Suspension of the Services
We may suspend the service (without being liable to compensate you):
a. In the event of a local or national emergency;
b. To comply with a request from a government or other competent authority;
c. To protect or provide service to rescue or other essential services or otherwise;
d. To maintain the quality of our Services or to upgrade the Services;
e. If you fail to pay any amount due to us;
f.If an event occurs which is beyond our reasonable control;
g. If you materially breach any part of this Agreement; or
h. If we have good reason to suspect fraudulent activity or misuse of our Services or any other breach by you of this Agreement.
i. If bankruptcy or insolvency proceedings are brought against you, or if you make an arrangement with your creditors or if a receiver, an administrative receiver or an administrator is appointed over any of your assets or if you go into liquidation or a corresponding event under Scottish Law.
We make every effort to ensure that our customers are happy with the level of service they receive from us. However, despite our best efforts, things can go wrong. We take customer complaints very seriously and aim to resolve them quickly and efficiently. If you have a complaint about any part of our service, please contact our customer service team or refer to our complaints code of practice posted on our website. You can also request a copy from our customer service team, here is our complaints procedure [url]/home/customer-complaints-code
a. Neither of us will have to compensate the other for any detrimental event beyond the other’s reasonable control. In this Agreement, ‘beyond reasonable control’ includes any act of God, reduction or failure of power supply, other telecommunication operators and suppliers or their equipment including access lines, act or omission of national or local government authority, war, act of terrorism, military operation, riot or delay, employee dispute, or supply of equipment by third parties.
b. Nothing in this Agreement shall exclude or restrict a Party’s liability for matters which cannot by law be excluded or restricted. Nothing in this Agreement excludes or limits your liability to pay the Charges (or any amount owed by you under this Agreement) or each Party’s liability with respect to death or personal injury resulting from the negligence of that Party, its employees, agents or subcontractors or for fraudulent misrepresentation or under the tort of deceit. However, nothing in this Clause gives a Party any right or remedy which it would not otherwise have.
c. Subject to Clause 14.(b), we shall not be liable to you, whether in contract, tort (including negligence) or otherwise, for direct or indirect loss of profits, business, production, revenue, any contract, opportunity, or anticipated savings, or wasted expenditure, loss of goodwill or injury to reputation, nor for any indirect or consequential or special loss or damage or for any destruction, corruption or loss of data, or losses arising from your use of or failure to use the computer security or backup services or software, whether any such losses could be reasonably foreseen by us or not.
d. Subject to Clause 14.(b) SSR System its employees and its sub-contractors’ entire liability to you (including liability for negligence) in contract, tort, negligence or otherwise arising out of or in connection with this Agreement shall, for any one incident or series of related or unrelated incidents within a period of 12 months, be limited to the annual Charges paid by you to SSR System;
14. Allocation, number portability and Daily rate rental credit
a. SSR System will use reasonable endeavours to provide number portability to you, as soon as reasonably practicable and on reasonable terms, when you request so an provided that:
i. there are no technical or physical reasons preventing the portability of the number(s) requested by you; and
ii. you undertake to pay SSR System’s Charges for such number portability if applicable;
b. If you sign up to the Services and you request to transfer your number from another telephone provider, SSR System will use reasonable endeavours to do this if reasonably practicable and provided that your existing telephone provider agrees to release the number; and
c. If it is not reasonably practicable, SSR System will provide you with a new number(s).
d. Any telephone numbers allocated to you by SSR System (if any) do not belong to you. You accept that you do not acquire any rights whatsoever in such telephone numbers and you must make no attempt to apply for registration of the same as a trademark, service mark, or domain name whether on its own or in conjunction with some other words or trading style. You are not entitled to sell or agree to transfer to a third party any telephone number allocated to you by SSR System.
e. Subject to clauses 14(a) and 14(b) above, we will credit you a daily-rate rental credit for each whole or part day we are late in providing the phone line service should the porting of a number fail. The daily-rate rental credit is equal to the daily charge of your rental for each day that applies rental charge for three months.
f. You must make your claim in writing within one month of us putting things right.
15. Monitoring and recording calls and Data protection
a. We may monitor and record calls relating to customer services and telemarketing. We do this for training purposes and to improve the quality of our services.
b. We may contact you before, during and after the term of this Agreement in order to administer, evaluate, develop and maintain our Services.
d. By registering for the Services you consent to us using and/or disclosing your personal information for the following purposes:
i. processing your application (which may involve credit checking by a licensed credit reference agency who may record that a credit check has been made and disclosing certain personal and account details to a bank for the purposes of setting up a direct debit account);
ii. providing or arranging for third parties to provide customer care/help desk facilities and billing you for the Services (which may involve disclosing your information to third parties solely for those purposes);
iii. to maintain quality and for training purposes, we may monitor and record telephone conversations with you;
iv. to inform you about other SSR System products or services, or products and services from our group of companies (including the OneBill Group) unless you opted out to this during the application process or you notify our customer services in writing, signifying that you do not wish to receive this information from us;
v. to disclose all or part of your personal data to a regulator (i.e. Ofcom, the Information Commissioner Office), a court, or to a public body to comply with any regulatory, government or legal requirement; and
vi. to communicate information that describes the habits or usage patterns and/or demographics of the whole or a part of our customer base (including you) but which is anonymous and does not describe or reveal the identity of any particular customer to any third party.
e. We shall be entitled to make your name, address and telephone number available to the emergency services.
16. Warranties and Representations
a. Other than as expressly set out in this Agreement and to the greatest extent permitted by law, SSR System makes no representations or warranties with respect to the Services, or the performance of its obligations hereunder, and expressly excludes such representations and warranties, whether implied, statutory or otherwise to the maximum extent permitted by law.
b. In particular, but without prejudice to the generality of this Clause 17, you acknowledge and accept that:
i. SSR System does not warrant that the Services will be available at any particular time or continuously; and
ii. SSR System is not responsible for any loss of or disruption to the Services due to failure of a carrier network or broadband provider.
c. You Warrant to us that:
i. You have the authority to enter into this Agreement; and
ii. You will comply with any legal and regulatory requirements applicable to the Services provided under this Agreement
a. We may vary the terms of this Agreement and the Charges from time to time. In the event that we make changes to this Agreement that are likely to cause a Material Detriment to you, you will be entitled to terminate this Agreement within 30 days of SSR System notifying you of such changes. In order to ensure continuity, time will be of the essence for your notice to be received by us and if we have not received your notice within that time, you will be bound by the terms of this Agreement as varied.
b. Subject to Clause 18(a) above, we shall be entitled to notify you of any updates and/or variations of the terms of this Agreement and our Charges, by email, through a notice in SSR System invoices or by posting our updated Agreement or Price and Tariff Guide at www.ssrsystem.co.uk.
c. Unless we give you our prior consent in writing, you shall not be entitled to make any variations to this Agreement.
a. You may not transfer, novate or assign this Agreement or any rights under it without our prior written consent. We may from time to time transfer, novate or assign any of our rights and/or obligations under this Agreement, including partial assignment, to a party who agrees to continue complying with our obligations under the Agreement. If any provision or condition of this Agreement shall be invalid or unenforceable, the remaining terms shall continue to apply. This Agreement represents the entire agreement between the Parties in relation to its subject matter and supersedes all agreements and representations made by either Party, whether oral or written. If there is any inconsistency between this Agreement and your Confirmation Letter, the Agreement shall take precedence. Any failure by either of us to enforce any right shall not be deemed a waiver of any such right. If either Party delays in acting upon a breach of this Agreement that delay will not be regarded as a waiver of that breach. If either Party waives a breach of this Agreement that waiver is limited to that particular breach. This Agreement and any disputes or claims arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) are governed by and construed in accordance with the laws of England. The Parties irrevocably agree that the courts of England have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims). The Parties do not intend that this Agreement be enforceable by any person not a Party to this Agreement including under the General Terms (Rights of Third Parties) Act 1999 with the only exception that Clause 14 above which will also be enforceable by SSR System’s, directors, employees, agents and subcontractors. The Parties acknowledge and agree that they have not been induced to enter into this Agreement by any representation, warranty or other assurance not expressly incorporated into it. Any notices sent by you to us must be sent by post (or fax) to our address above, must quote your account number and shall not be effective until received by us. Notices sent by SSR System to you may be sent (i) by hand, post or by recorded delivery to your billing address specified on your Order or to your registered office; or (ii) by fax to your fax number specified on your Order or as otherwise notified by you to SSR System in writing; or (iii) by email to your email address specified on your Order or as otherwise notified to SSR System in writing; or (iv) by posting information in our website. Notice by us to you given by hand shall be deemed given the same day. Notice by us to you given by post shall be deemed to have been received 48 hours from the date of posting. Notice by us to you given by recorded delivery shall be deemed given on the date and at the time of signature of the delivery receipt. Notice by us to you given by fax shall be deemed given when transmitted, provided that the sender shall have received a transmission report confirming correct transmission. Any communication from SSR System to you by email shall be deemed to have been made on the working day on which the notice is first stored in your electronic mail-box.
19. The Direct Debit Guarantee
a. This guarantee is offered by all banks and building societies that take part in the direct debit scheme.
b. The efficiency and security of the Scheme is monitored and protected by your own bank or building society.
c. If the amounts to be paid or the payment dates change SSR System will notify you 10 working days in advance of your account being debited or as otherwise agreed.
d. If an error is made by SSR System or your bank or building society, you are guaranteed a full and immediate refund from your branch of the amount paid.
e. If you receive a refund you are not entitled to, you must pay it back immediately when SSR System asks you to.
f. You can cancel a direct debit at any time by writing to your bank or building Society. Please also send a copy of your letter to us.